Virtual Meeting Manager (Global Meetings & Event)


  • Mutiara Damansara, Selangor
  • Permanent
  • Full-time
  • 1 month ago
At AstraZeneca, every one of our employees makes a difference to patients’ lives every day. Our science lives beyond our labs - our global perspective means we use talent and expertise from all over the world to make our medicines a success.

An exciting Global Meetings and Events (GME) team is currently being formed within the Global Business Services (GBS) organization. This team is responsible for implementing and executing a Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units.

The GME Virtual Meeting Manager, reporting into the GME Regional Director, requires a highly proficient digital expert with strong project management, problem solving and logical skills. You will need to be organised and inventive being able to identify and pull together the resources needed to deliver a successful virtual and hybrid event from both internal and external resources.

Main Duties and Responsibilities

Digital expert and responsibility as the forefront of digital change to maintain a competitive edge to advance AstraZeneca’s virtual presence, with new technologies as appropriate

End-to-end accountability to plan and execute virtual/hybrid meetings by working in collaboration with the business meeting owner and external partners for all aspects of the meeting, including production supplier recommendations, contract negotiations, budgets, creation and ownership of project plan, attendee management and event agenda. For hybrid meetings, there could be some arrangements around venue selection, catering, travel arrangements, AV production and on-site support

Financial management (vendor proposals, invoices, reconciliation etc.)

Liaise with the relevant Operations Team to build the virtual meeting registration websites including assisting Procurement with sourcing new vendors as the need arises

Be primary point of contact for attendees, event facilitation & post meeting reporting

Identify creative solutions to find cost saving opportunities while adapting to constantly evolving business needs, policies and laws

Travel to and support execution of virtual broadcast delivery originating off-site as the need arises (up to 30%)

Essential Requirements

You should have a Bachelor Degree in any relevant major.

You have high proficiency of working within the Cvent Event Management system

Have experience with both virtual and face to face delivery of large meeting and events planning (100+ attendees)

In-depth knowledge of industry virtual tools including streaming platforms such as Zoom and wrap-around solutions such as virtual venues as well as tools used in delivering virtual meetings

Strong communications, negotiation and influencing skills; ability to lead to desired outcomes

You are required to be flexible and work across time zones

A flexible mindset and ability to pivot in response to external environment and Business changes and needs

Date Posted 15-Jan-2021

Closing Date 13-Mac-2021

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.