Job Description POSITION GENERAL SUMMARY Provide personal administrative support to management and the company by conducting and organizing administrative duties and and other activities. Essential Position Functions Arrange, schedule and organize the appointments and meetings of Senior General Manager / General Manager. Attend and screen all incoming and outgoing phone calls of the Senior General Manager / General Manager. Prepare write ups and presentation slides as and when required. To set up and maintain appropriate and effective filing system for all documents. Liaise with internal staff of other division and department on all administrative matters. Managing the travelling processes for Senior General Manager / General Manager and other personnel within Department / Division To perform other clerical tasks for other units as instructed from time to time Record minutes of the division meeting as and when required. To assist in day-to-day running of the administration function of the division. Any other duties assigned by the Management by time to time. Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates. Key Challenges Multitasking at all times Adherence to deadlines Screening parties requesting for meetings/ teleconversations from the Senior General Manager / General Manager Skills Customer service oriented with pleasant personality Fluent with both written and spoken English and Bahasa Having pleasant personality and able to communicate effectively with all level of personnel. Preferably possess working knowledge in SAP System. Able to work independently with minimum supervision. Well-organized and detail oriented person. Must be computer literate preferably Microsoft Office and SAP System. Relevant Industries EXTERNAL Diploma with at least 2 years relevant working experience Education Diploma in Secretarial Science / Office Management or equivalent Additional Information Open for Malaysian citizens only. Please be reminded that only online applications will be entertained. Applications should reach us no later than 13 March 2024. Only shortlisted candidates will be notified.
