HR Manager
Sinergia Talents Sdn Bhd
- Selayang, Selangor
- Permanent
- Full-time
- Oversee the recruitment process, including job postings, candidate sourcing, interviewing, and selection.
- Develop effective sourcing strategies to attract top talent and maintain a diverse candidate pool.
- Issuance of employment contracts
- Statutory Registration - EPF/SOCSO
- Develops and implement clear probationary policies and procedures to outline the expectations, evaluation criteria, and duration of the probationary period.
- Collaborates with managers to establish specific performance objectives and milestones for probationary employees.
- Coordinate training and development initiatives to support probationary employees in meeting performance expectations. This may include orientation programs, on-the-job training, mentoring, or access to relevant resources and tools to help them succeed in their roles.
- Manage payroll and benefits administration, including ensuring accurate and timely processing of payroll and resolving any payroll-related issues.
- Maintain employee records and HRIS database, ensuring data accuracy and confidentiality.
- Verify all OT submission has been approved by CEO/PIC/HODs before processing OT payments.
- Monitor employee attendance and punctuality. Update CEO, PIC/HODs regularly on absenteeism and tardiness.
- Recommend and implement corrective actions
- Stay up-to-date on government grants and funding schemes available for small and medium-sized enterprises (SMEs), and submit applications where applicable
- Conduct benchmarking studies to ensure competitive compensation and benefits packages.
- Develop and implement performance management systems, including goal setting, performance evaluations, and feedback mechanisms.
- Provide coaching and support to managers on performance-related matters, including addressing performance issues and recognizing achievements.
- Facilitate performance improvement plans and disciplinary actions when necessary.
- Serve as a point of contact for employee relations issues, providing guidance to HODs on disciplinary issue and conflicts resolutions.
- Conduct investigations into employees misconduct and recommend appropriate actions in accordance to the Employment Act 1955 and Industrial Relation Act 1967.
- Facilitate disciplinary action for misconducts, breach of contract and poor performance.
- Foster a positive work environment by promoting open communication, trust, and collaboration.
- Identify training needs within the Company and plan training programs to enhance employee skills and competencies.
- Coordinate employee development initiatives, including leadership development, succession planning, and career pathing.
- Evaluate the effectiveness of training programs and make recommendations for improvement.
- Coordinate the visa and work permit application process for foreign workers, ensuring compliance with immigration laws and regulations.
- Source and Liaise with foreign worker recruitment to facilitate the recruitment, visa /work permit process and resolve any issues or concerns.
- Stay informed about changes in immigration policies, regulations, and labor laws affecting foreign workers and adjust recruitment strategies accordingly.
- Systematic filing and recordkeeping, of company documents, data, and information.
- Maintaining accurate and up-to-date employee records, including personal information, employment history, performance evaluations, training records, and compliance documents.
- Ensuring confidentiality and compliance with data protection
- Insurance renewals - vehicle, life and fire
- Business licence, lift certificate renewal etc
- Liaise with local authorities/council and federal enforcement agencies on licencing and regulatory matters.
- Stay abreast of local employment laws and regulations and ensure compliance with relevant legislation.
- Develop and implement HR policies and procedures that are in line with legal requirements and best practices.
- Assist and participate in obtaining food safety certificates such as HACCP
- Assist in administrative and compliance paperwork
- Develop and implement of Environment Health Safety (EHS) policies and procedures to fostering a culture of safety and compliance within the organization.
- Ensure that the organization complies with relevant EHS laws and OSHA regulations.
- Emergency Response Preparedness Planning: Developing and maintaining emergency response plans and procedures, including evacuation protocols, first aid kits, and communication systems.
- This involves staying updated on changing regulations and implementing necessary changes in company policies and procedures.
- Scheduling and monitoring cleaning services to ensure that the office space is clean, organized, and well-maintained.
- Scheduling regular maintenance and servicing of office equipment, such as computers, printers, copiers, HVAC systems, and telecommunication devices.
- Liaising with service providers to coordinate repairs, maintenance services, and facility upgrades to minimize downtime and ensure equipment reliability.