Job Responsibility Calendar Management: Proactively manage the Directors' calendars, scheduling and coordinating meetings, appointments, and travel arrangements to optimize their time and prioritize commitments effectively. Task Coordination: Assist with the coordination and execution of various tasks and projects on behalf of the Directors, ensuring deadlines are met and deliverables are completed to the highest standard. Communication Liaison: Serve as a primary point of contact for internal and external communications on behalf of the Directors, including screening and prioritizing emails, phone calls, and inquiries. Document Preparation: Prepare and edit documents, presentations, and reports as needed, utilizing Microsoft Office Suite and other relevant tools to support the Directors in their day-to-day activities. Meeting Support: Attend meetings with the Directors as required, taking notes, capturing action items, and following up on outstanding tasks to ensure timely completion and accountability. Travel Coordination: Arrange travel itineraries, accommodations, and logistics for business trips, conferences, and events, coordinating with relevant stakeholders to ensure smooth and hassle-free travel experiences. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism, maintaining a high level of confidentiality at all times. Administrative Support: Provide general administrative support to the Directors, including managing expenses, processing invoices, and handling other administrative tasks as needed. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, representing the Directors professionally and effectively in all interactions. Special Projects: Assist with special projects and initiatives as assigned by the Directors, contributing to the achievement of strategic objectives and organizational goals. Job Requirements Are you a proactive and highly organized individual with a knack for multitasking and impeccable attention to detail HomeUP is seeking a talented Personal Assistant to provide dedicated support to our Directors. As a Personal Assistant, you will play a crucial role in facilitating the efficient operation of our Directors' schedules, tasks, and communications, enabling them to focus on strategic priorities and key initiatives. This is an exciting opportunity to work closely with senior leadership in a dynamic and fast-paced environment. Bachelor's degree in Business Administration, Communications, or related field.X years of experience in a similar role, providing high-level administrative support to senior executives or leadership teams. Exceptional organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment. Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in Google Drive (Sheets, Docs, Slides, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Discretion and confidentiality in handling sensitive information and situations. Proactive mindset with a solution-oriented approach to problem-solving. Flexibility and adaptability to accommodate evolving business needs and schedules. Previous experience in project management or event coordination is a plus. Possess own transport. Familiar with Damansara Perdana area is an advantage for this position Fluent in: English, Bahasa Malaysia & Mandarin. (Mandarin is an added advantage) Candidates must maintain a polished and professional appearance in alignment with HomeUP's branding and image Job Benifits Competitive salary with opportunities for performance-based bonuses. Comprehensive benefits package including health insurance, retirement plans, and paid time off. Professional development opportunities to enhance skills and career growth. Flexible work arrangements, including remote work options. Collaborative and supportive work environment with opportunities to make a meaningful impact.